Timeline

  • Nominations open on Thursday, March 20th, 2025
  • Nominations close on Sunday, May 18th, 2025
  • Nominees to accept their nomination by Friday, June 6, 2025
  • Nominees have until 11:59pm on Sunday, July 20, 2025, to complete their submission kit
  • Nominees will be announced on Friday, July 25, 2025

*The entire nomination process is done electronically through the Awardify platform. Email, phone, or written nominations and kits won't be accepted. As per the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA), if you require assistance or accommodation with the nomination or submission process, please contact events@greaterkwchamber.com or call (519) 404-1560 so we can assist you.

Nominations

When nominations open, a business/organization can make a nomination online, accessed through the BeaGala.ca website. When a business has been nominated, they receive an email notification. At that time, the business can choose to accept or decline the nomination. After accepting the nomination, the nominee will be required to complete a Nominee Submission Kit by the deadline (Sunday, July 20, 2025) to vie for/be considered for an award. All Nominee Submission Kits are submitted to vetting as-is, and no exceptions will be made for late acceptances. Only those nominees who submit a kit will be recognized as official Award Nominees.

Judging

Once Nominee Submission Kits are submitted, they are immediately entered into the vetting process. Nominee Submission Kits are initially reviewed by a volunteer committee. The committee then presents to the judging panel, at which time, the panel of judges will determine a winner after further review of the kits and under the direction/recommendation of the committee. The judges' decision is final. Results are not shared until the award ceremony. 

Policies

  1. All nominees must be a Small Business with 20 or less paid employees* in your business/organization, and operate independently. (*unless otherwise stated in the individual award category descriptions)
  2. All nominees must have been in operation for a minimum of two consecutive years (as of Sunday, July 20 2025).
  3. All businesses nominated for an award must be a member in good standing with the Greater Kitchener Waterloo Chamber of Commerce. Nominated businesses who are not yet Chamber Members who wish to still be nominated, can become a member by the date that submission kits are due (Sunday, July 20, 2025)
  4. Businesses (and/or individuals representing a business) may be nominated in a maximum of 2 categories each year. They can choose which 2 categories they would like to accept their nomination in.
  5. Businesses must accept their nomination(s) by the deadline indicated (Sunday, May 18 2025), and then complete their Submission Kit (by 11:59pm on Sunday, July 20 2025) to be considered as a Nominee in that category. A separate acceptance and Submission Kit are required for each nomination/category. Exceptions won't be made for late submissions.
  6. After winning an award in a specific category, a business must wait 2 full years before being able to be nominated in that category again (they are welcome to be nominated in other categories during those 2 years).
  7. The Greater Kitchener Waterloo Chamber of Commerce holds no responsibility for incorrect emails or contact information submitted via the nomination form.
  8. Elected officials who are nominated should represent a business or company, separate from a municipality.
  9. Chamber Staff are not permitted to write recommendation/reference letters for Nominee Submission Kits. Chamber Board Members ARE permitted to write recommendation/reference letters, so long as they are not on the nomination committee or judging panel, and so long as the recommendation/reference is based on a personal or professional experience not directly related to the Chamber and/or the Board.